Use These 8 Shortcuts in Microsoft 365 to Save You Time

If you’re like most people, you probably use Microsoft 365 every day. But did you know that there are some shortcuts that can save you time?

Here are 8 shortcuts that every Microsoft 365 user should know:

1. Add a New Desktop

If you’re working on a project and need more space, you can add a new desktop. To do this, press the Windows key + CTRL + D. This handy shortcut will create a new desktop that you can use for your project.

2. Move App to Right Monitor

If you’re using multiple monitors, you can move an app from one monitor to another. To do this, press the Windows key + SHIFT + Right arrow. Many times throughout the workday, you quickly run out of screen real estate.

But thanks to this command, you can quickly and easily move an open window from one monitor over to another.

3. Move App to Left Monitor

If you have more than one monitor, chances are you’ll need to move an app from one screen to another at some point. To do this, press the Windows key + SHIFT + Left arrow.

This shortcut is the opposite of the one above and allows you to quickly move an app from your right monitor to your left monitor.

4. Show All the Apps You Have Open

Want to see all your apps at once? You can achieve this by pressing the Windows key + TAB. This is helpful when you want to see everything you have going on at once. You can also use this command to view any additional desktops you may have created.

This is handy when you need to quickly reference something or want to get a birdseye view of everything you have open.

5. Switch to Righthand Created Desktops

If you’re working on a project that requires multiple desktops, you can quickly switch between them using this shortcut. To do this, press the Windows key + CTRL + Right arrow. This shortcut will take you to the rightmost desktop you have created.

This shortcut comes in handy when you need to quickly switch between different desktops.

6. Switch to Lefthand Created Desktops

This shortcut is the opposite of the one above and allows you to quickly switch to the leftmost desktop you have created. To do this, press the Windows key + CTRL + Left arrow.

This shortcut is helpful when you need to quickly switch desktops without having to use your mouse.

7. Close Current App or Desktop

If you’re finished with an app or desktop, you can close it using this shortcut. To do this, press the Windows key + F4. This shortcut will close the current app or desktop you’re working in.

This is a helpful shortcut when you want to quickly close an app or desktop that you’re no longer using.

8. Show or Hide the Ribbon

The ribbon is the bar that runs across the top of Microsoft 365 apps. It contains all the commands you need to work in an app. You can show or hide the ribbon using this shortcut. To do this, press the CTRL + F1.

This shortcut is helpful when you want to declutter your screen or when you need more space to work.

Why Use Shortcuts in Office 365?

Shortcuts can save you time by allowing you to quickly perform tasks that you would otherwise do with your mouse. With Microsoft 365, there are shortcuts for just about everything. So if you’re looking to save time, be sure to try out some of these shortcuts.

Please note that these are just a few of the shortcuts that can save you time in Microsoft 365. For a complete list of shortcuts, check out the Microsoft 365 website. You may be surprised at how much time you can save.